Written by Dan Sagar, FoundationsAI. Updated November 2026.
Meeting Room is video calling built into FoundationsAI. You get your own meeting link, clients join from their browser without an account, and every call is tied to the booking and the contact record. It's included on every plan, including Starter at £49 + VAT a month, so for most small businesses it replaces a paid Zoom or Google Meet account.
What it does
- Your own permanent meeting link, plus a unique link for each booking
- Start an instant call without booking anything
- Guests join from a link, with no account or download
- Screen sharing, chat, a waiting room and passcodes
- Recordings, with transcripts that show who said what
- An AI summary after the call, with the key decisions and actions
Who it helps
- Coaches and consultants running client sessions.
- Trades businesses doing a video survey or a quick quote call before a site visit.
- Anyone running online training, a course or live community sessions.
- Small teams who meet every week.
What it replaces
Zoom Pro costs about £11.99 a month per user in the UK (checked November 2026). If your bookings, follow-up and client notes are already in FoundationsAI, a separate video tool is one more login and one more bill.
What's involved
Open Meeting Room, create your room, then choose Meeting Room as the location on your booking calendar. Every booking then gets its own link in the confirmation and reminders. It takes about ten minutes, and we can set it up with you in your setup session.
What it costs
Video calls are included in your plan. AI meeting notes are pay as you go from your account credit, like all our AI tools.
Common questions
Do my clients need an account?
No. They click the link and join in their browser.
Can I record calls?
Yes. Recordings and transcripts are saved after the call. Let people know you're recording.
Which plan includes Meeting Room?
Every plan: Starter, Website, Pro and Managed.